Third Party Collection Agency/Debt Purchaser/Factoring Company Reporting
A Third Party Collection Agency is a company or individual who specializes in collecting outstanding debts for other businesses or individuals. A Debt Purchaser/Factoring Company is a company or individual who purchases accounts with the intent of collecting debts owed.
Quick Reference - update April 2019
While all applicable fields within the Metro 2® Format should be reported, these guidelines provide specific values that apply to Debt Buyer and Collection Agency accounts.
Detailed Reporting Guidelines
- Report data in the standard Metro 2® Format, including the Header Record. (M2 Reporter's M2R metro 2 credit reporting software uses the standard Metro 2® Format and includes the header record data)
- Report at least on a monthly basis.
- Report the complete name, address and social security number of the legally liable consumer(s), using the joint section for reporting secondary names.
- The first time you report to the consumer reporting agencies, report your entire file. On subsequent updates, report the entire file, or at a minimum, newly opened accounts, paid accounts, and accounts which have had changes since the previous reporting period.
- Report paid in full collection accounts before purging the accounts from your internal collection system.
- Do not delete paid in full collection accounts.
- Acceptable reasons for deleting accounts are:
Accounts which have been forwarded or sold to another entity.
Accounts reported in error.
- All parties reporting credit information must comply with the Fair Credit Reporting Act (FCRA), Fair Debt Collection Practices Act (FDCPA), any applicable state laws and regulatory authorities.
- The Date of First Delinquency is used to comply with FCRA sections 605 and 623 (obsolescence period).
- The Creditor Classification 02 Medical/Health Care must be reported under Original Creditor to identify medical debts to comply with DCRA sections 605 and 623.
- In the Identification Number field, report the internal code that identifies the third party collection agency/debt purchaser/factoring company where information is verified.
- All parties reporting credit information must respond to consumer inquiries.
1. Consumer Account Number
· Report the individual's complete and unique account number as extracted from your file.
· If the account number changes, report the new account number by using the "Change" function. See the "Account Information" help section under "What is...." for more information.
Note: Notify your consumer reporting agencies the first time this situation occurs.
2. Portfolio Type — O (Open)
3. Account Type Codes
· 48 — Collection Agency/Attorney
· 77 — Returned Check
· 0C — Factoring Company Account (includes Debt Purchasers)
4. Date Opened — the date the account was placed/assigned to the third party collection agency or purchased by the debt purchaser/factoring company. When reporting returned checks, provide the date the check was written.
5. Highest Credit or Original Loan Amount — original assigned amount as of the date placed, assigned or purchased. When reporting returned checks, report the original amount of the check, excluding fees and interest.
6. Terms Duration — 001 (this is a default that M2R will set for you)
7. Account Status Codes — report only the following:
· 93 — Account assigned to internal or external collections.
· 62 — Paid in full, was a collection account.
· DA —Delete account.
· Collection Agencies must delete accounts that have been canceled and returned to the creditor.
· Debt Purchasers/Factoring Companies must delete accounts that have been forwarded or sold to another entity.
· This value should also be used for accounts reported in error
Do not delete paid in full collection accounts.
8. FCRA Compliance/Date of First Delinquency — the date of the first delinquency with the original creditor that led to the account being placed for collection or sold.
Example:
Credit Grantor Reports:
Status-------------------------------------------------------------------------Date of First
Code --------- Definition ------------------Activity Date--------------------Delinquency
11 --------- Current --------------------- January ----------------------- Zero-fill
71 --------- 30 days past the due date----February --------------------- 02/28/2004
78 --------- 60 days past the due date ----March ------------------------ 02/28/2004
80 --------- 90 days past the due date ----April -------------------------- 02/28/2004
82 --------- 120 days past the due date----May -------------------------- 02/28/2004
83 --------- 150 days past the due date ---June -------------------------- 02/28/2004
Account is assigned to collection agency or sold to debt purchaser/factoring company.
Collection Agency/Debt Purchaser/Factoring Company Reports:
Status--------------------------------------------------------------------------Date of First
Code --------- Definition --------------------- Activity Date -----------------Delinquency
93 ------------ Collection --------------------- August ------------------------ 02/28/2003
93 ------------ Collection --------------------- September -------------------- 02/28/2003
Consumer agrees to a
repayment plan. First
payment is received by
collection agency/debt
purchaser/factoring company
or credit grantor's internal
collection department.
93 ------------ Collection --------------------- October ---------------------- 02/28/2003
Consumer continues to make
payments. Balance amount Is
reported as decreasing.
62 ------------ Paid collection account-------- November--------------------- 02/28/2003
Balance amount is reported
as zero.
Notes: The FCRA Compliance/Date of First Delinquency does not change due
to subsequent repayment agreements.
When reporting returned checks, report the date the check was returned for
insufficient funds. If not available, report the date of the check.
Effective March 31, 2004, the FCRA1 states that "provided that the consumer does not dispute the information, a person that furnishes information on a delinquent account that is placed for collection, charged for profit and loss, or subjected to any similar actin, complies with this paragraph, if -
(i) the person reports the same date of delinquency as that provided by the creditor to which the account was owed at the time at which the commencement of the delinquency occurred, if the creditor previously reported that date of delinquency to a consumer reporitng agency;
(ii) the creditor did not previously report the date of delinquency to a consumer reporting agency, and the person establishes and follows reasonable procedures to obtain the date of delinquency from the creditor or another reliable source and reports the date to the consumer reporting agency as the date of delinquency; or
(iii) the creditor did not previously report the date of delinquency to a consumer reporting agency and the date of delinquency cannot be reasonably obtained as provided in clause (ii), the person establishes and follows reasonable procedures to ensure the date reported as the date of delinquency precedes the date on which that account is place for collection charged to profit or loss, or subjected to any similar action, and reports such date to the credit reporting agency.
9. Report Compliance Condition Codes and Special Comments in conjunction with Account Status Codes to further define the accounts.
Examples:
Compliance Condition Code XB (Account information disputed by consumer) could be reported with Account Status Code 93.
Special Comment AU (Account legally paid in full for less than the full balance) could be reported with Account Status Code 62.
10. Current Balance — balance amount, which may include fees and interest, depending on state and federal laws. If payments are made, the Balance amount should decrease accordingly.
11. ECOA Code — used to designate an account as joint, individual, etc. in compliance with the Equal Credit Opportunity Act (ECOA).
Note: Authorized users (ECOA Code 3) should not be reported because they are not contractually liable.
12. Consumer Information Indicator —used to specify that a consumer has filed bankruptcy or a consumer cannot be located. Refer to Exhibit 9 in the Metro 2 Format for a list of available indicators.
13. Report the name of the original creditor and the creditor's classification. When reporting returned checks, report the name of the payee in the Original Creditor Name field. Report Creditor Classification 02 Medical/Health Care when reporting medical debts and returned checks from providers medical services, products or devices.
CDIA policy and some state laws stipulate that the original creditor must be identified. The purpose of reporting the original creditor name is to help consumers identify the source of accounts when they appear on credit reports. Without the original creditor names, consumers may not know what the accounts represent.
Federal law stipulates that the name of the payee must be identified when reporting returned checks. It also stipulates that medical debts must be identified.
14. The following fields are not applicable and may be blank- or zero-filled:
· Credit Limit
· Terms Frequency
· Scheduled Monthly Payment Amount
· Payment Rating
· Original Charge-off Amount
