Residential Rental Reporting Guidelines
GENERAL REPORTING GUIDELINES
Reporters of residential rental information include property management companies and 3rd party aggregators.
The following reporting guidelines refer to all reporters of residential rental information:
- Report transferred, sold and paid accounts in the monthly reporting period in which they occur.
- Report the complete name, address, social security number and date of birth of the consumer.
- Report the Company ID of the current holder of the property. This code identifies the property management company or 3rd party aggregator where information is verified. For accounts reported by aggregators, the Identification Number should refer to the current holder of the property.
- All data furnishers must comply with the Fair Credit Reporting Act and any applicable state laws.
- All data furnishers must respond to consumer disputes in order to comply with one of the requirements of the Fair Credit Reporting Act.
All fields within the Metro 2® Format are required to be reported for each
account. The information below describes fields that require specific
values.
Portfolio Type - O (Open). This is usually your default setting in the M2R program under Company Settings and will be auto populated by the program.
Account Type Code - 29 (Rental Agreement). This is usually your default setting in the M2R program under Company Settings and will be auto populated by the program.
Date Opened - Report the lease start date.
Note: If the lease start date is unavailable, report the date the renter/lessee takes possession of the property.
Credit Limit - Field not applicable. Zero fill.
Highest Credit/Original Loan Amount - Report the monthly rental obligation amount; i.e., the amount of rent due each month.
If included in the rental agreement, add recurring fees to the monthly rental obligation amount that apply for the current month’s reporting period. Examples include pet fees, parking fees and utility payments.
Terms Duration - Report a constant of 001. This is auto population by the program.
Scheduled Monthly Payment Amount - Report the amount of the scheduled monthly payment due for the current reporting period, which should include:
• the monthly rental obligation amount, and
• utilities and other fees, if included in the rental agreement
Account Status - Report one of the following codes:
• Current Account Status: 11
• Paid Account Status: 13
• Delinquent Account Statuses: 71, 78, 80, 82, 83, 84
• Derogatory Account Statuses: 93, 97
• Paid, was derogatory Account Statuses: 62, 64
• Delete Account Statuses: DA, DF
Note: Refer to the Reference Account Status Codes list for complete definitions and reporting guidance for each Account Status Code.
Payment Rating
For Account Status 13, 65, 88, 89, 94, or 95, report applicable value:
0, 1, 2, 3, 4, 5, 6 (Refer to Reference Payment Rating list for complete definitions and an example.)
For all other Account Status Codes, blank fill.
Special Comment
Report only the following values:
Compliance Condition Code
Report Compliance Condition Codes in conjunction with Account Statuses when comments are required for legal compliance.
Note: Refer to Reference list for Compliance Condition Codes descriptions of and usage guidelines.
Current Balance
Report the outstanding balance amount including any late charges and fees. Do not include one-time fees or damage fees.
If no outstanding balance amount remains, zero fill this field.
ECOA Code
Refer to the Reference list for ECOA Codes, their definitions and reporting guidelines.
Note: ECOA Code 3 (Authorized User) is not applicable and should not be reported.
Consumer’s Address
Report the billing/mailing address for the primary consumer in the Base Segment Address fields. Note that the address reported in the Base Segment is also used for the consumer reported in the J1 Segment.
Report the billing/mailing address for the associated consumer in the J2 Segment Address fields.
Note: Refer to the Field Definitions module for detailed guidance on reporting consume
Account Type Code - 29 (Rental Agreement). This is usually your default setting in the M2R program under Company Settings and will be auto populated by the program.
Date Opened - Report the lease start date.
Note: If the lease start date is unavailable, report the date the renter/lessee takes possession of the property.
Credit Limit - Field not applicable. Zero fill.
Highest Credit/Original Loan Amount - Report the monthly rental obligation amount; i.e., the amount of rent due each month.
If included in the rental agreement, add recurring fees to the monthly rental obligation amount that apply for the current month’s reporting period. Examples include pet fees, parking fees and utility payments.
Terms Duration - Report a constant of 001. This is auto population by the program.
Scheduled Monthly Payment Amount - Report the amount of the scheduled monthly payment due for the current reporting period, which should include:
• the monthly rental obligation amount, and
• utilities and other fees, if included in the rental agreement
Account Status - Report one of the following codes:
• Current Account Status: 11
• Paid Account Status: 13
• Delinquent Account Statuses: 71, 78, 80, 82, 83, 84
• Derogatory Account Statuses: 93, 97
• Paid, was derogatory Account Statuses: 62, 64
• Delete Account Statuses: DA, DF
Note: Refer to the Reference Account Status Codes list for complete definitions and reporting guidance for each Account Status Code.
Payment Rating
For Account Status 13, 65, 88, 89, 94, or 95, report applicable value:
0, 1, 2, 3, 4, 5, 6 (Refer to Reference Payment Rating list for complete definitions and an example.)
For all other Account Status Codes, blank fill.
Special Comment
Report only the following values:
- Legal Action: AM = Account payments assured by wage garnishment
- Special Payment Arrangements:
- AC = Paying under a partial payment agreement
- AI = Recalled to active military duty
- AU = Account paid in full for less than the full balance
- Transferred:
- BA = Transferred to recovery
- AT = Account closed due to transfer
- O = Account transferred to another company/servicer
- Sold: AH = Purchased by another company
- Other: AW = Affected by natural or declared disaster
- To remove a previously-reported Special Comment, blank fill.
Compliance Condition Code
Report Compliance Condition Codes in conjunction with Account Statuses when comments are required for legal compliance.
Note: Refer to Reference list for Compliance Condition Codes descriptions of and usage guidelines.
Current Balance
Report the outstanding balance amount including any late charges and fees. Do not include one-time fees or damage fees.
If no outstanding balance amount remains, zero fill this field.
ECOA Code
Refer to the Reference list for ECOA Codes, their definitions and reporting guidelines.
Note: ECOA Code 3 (Authorized User) is not applicable and should not be reported.
Consumer’s Address
Report the billing/mailing address for the primary consumer in the Base Segment Address fields. Note that the address reported in the Base Segment is also used for the consumer reported in the J1 Segment.
Report the billing/mailing address for the associated consumer in the J2 Segment Address fields.
Note: Refer to the Field Definitions module for detailed guidance on reporting consume
